Note
This article exclusively refers to the integration of Pliant credit cards with Circula.
If you received your Circula credit cards after December 2024, this article does not apply to your setup. In that case, please refer to this collection.To find out whether you are using Circula credit cards or Pliant credit cards, you can either check the branding on your physical cards or refer to your contract date.
At a glance
This article explains everything about the integration with Pliant.
With the Circula credit card, available in both virtual and physical form (VISA), transactions are automatically recorded in real-time as expenses in your Circula app.
This automated process significantly reduces manual effort and simplifies your accounting:
All you need to do is upload the appropriate receipt to the expense – done.
You’ll also benefit from the following features:
Individual budgets per card or employee: easy to define and adjust
Full transparency over all issued cards and their usage in real-time
You can learn how to activate the integration here.
The pliant Integration
Once you have activated the Pliant integration, you will find it in the Circula web app under Integrations:
Credit Card Integration in the Web App
To gain a detailed insight into the processes at Pliant, take a look at Pliant’s Help Center.
Managing expenses
After a successful integration with Pliant, all credit card transactions are automatically created as expenses in Circula. These include the following transaction data:
Merchant
Date
Amount
Currency
The automatically created drafts must then be:
Reviewed
Supplemented if necessary (e.g., with receipt or comment)
And finally submitted by employees.
This simple process ensures that accounting always works with up-to-date data, without manually creating expenses.
Companies using corporate credit cards want to ensure that all payments made with company funds are properly processed. Especially at the end of the month, it is crucial that all credit card expenses are submitted on time so that business costs can be correctly and fully finalized.
Only submitted expenses can be exported and booked by accounting.
Note
If employees fail to fully submit their automatically created credit card expenses, e.g., by not attaching receipts or assigning categories, these expenses cannot be exported and processed.
To ensure accounting can properly close all business expenses, it is important that these gaps are closed in time.
Credit accounts vs. pre-funded accounts
Companies can choose between using credit accounts and prepaid accounts. The main difference between these two options is how a company funds the use of the cards.
Account types | Credit Account | Pre-funded Account |
Meaning | In the case of a credit account, pliant will automatically transfer money from a bank account that the company has provided. The frequency depends on the agreement with pliant. It can be either daily, weekly, monthly, or quarterly. | In the case of a pre-funded account, the company uses its own money to fund its employees' credit cards. There is no credit and as long as the company ensures that the account is funded, cardholders can use their credit cards without any problems. |
Process | In the case of a credit account, pliant automatically transfers money from a bank account provided by the company. The frequency of this transaction depends on the agreement with pliant. It can be either daily, weekly, monthly, or quarterly. Companies can view the date on which such a transfer was initiated, the amount, the status of the transfer, and a transfer ID. | In the case of a pre-funded account, the company manually transfers money from its bank account to the credit account. This process is called a top-up. Companies may also decide to transfer money back from Pliant to their bank account. This process is called a withdrawal. In the user interface, users can see the date of the top-up or payout, the status of the transfer and a transfer ID. |
Key features
Filter by credit card expenses
This feature is available to all users to easily find expenses with just one click.
To do so, go to “Expenses” and click on “Filter” in the top right corner.
A new section will open where you can select “Credit Card” under “Payment Method”.
Click “Apply Filter” – done!
You now have an overview of all credit card expenses.
The filter function for supervisors and accountants
This feature also offers supervisors and accountants an easy way to quickly find expenses.
Go to the “Approve & Control” tab and click on “Filter” in the top right corner.
Just like before, a new section will open where you can select “Credit Card” under “Payment Method”.
Click “Apply Filter” – now you’ll see an overview of all credit card expenses of your employees.
Credit card overview for accountants
Under “Approve & Control” accountants will find a new tab in the top bar called “Credit Card”.
Here, you’ll get a detailed overview of all approved and pending expenses.
This way, you maintain a clear view of open expenses and can remind your employees to submit all outstanding expenses on time.
Approve multiple expenses at once
In the overview of all credit card expenses, you now also have the option to approve multiple expenses at once.
To do so, click the small checkbox to the left of each pending expense.
Check all the expenses you’d like to approve.
Click the green checkmark above all expenses and you’re done.
Do you still have questions?
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