At a glance
The 1,000-row export limit from the "All tab" has been completely removed, allowing for exports of any size, including tens of thousands of records.
Large CSV exports are now processed in the background instead of downloading directly to the browser.
The completed large exports are delivered securely to the user's registered email.
Note
This feature is currently in a testing phase and is therefore not enabled by default.
If you’re interested in using it, please contact our Support Team or reach out to your Customer Success Manager.
What is the Mass Export Feature?
The mass export feature allows you to export an unlimited amount of expenses at once. The feature is only accessible via the "All" tab. It represents a substantial improvement in data accessibility and reporting efficiency by completely eliminating the previous 1,000-row ceiling. This new functionality ensures that no matter how large an accountant's expense dataset is, a comprehensive report can be generated in a single request, offering a seamless and reliable method for pulling very large, comprehensive expense reports directly from the "All" tab.
The Mass Export Function is designed to drastically streamline financial reporting and data analysis for accountants with high expense volumes. The primary use case is the need to pull extensive data for analysis, such as all expenses for a full financial year, without manual intervention.
Key Benefits
Eliminates Workarounds: Accountants no longer need to apply tedious filters (e.g., filtering by month) to break data into 1,000-row chunks for individual download. The entire dataset can be retrieved in a single click.
Reduces Reliance on Support: Accountants can now pull comprehensive, multi-thousand-row reports on demand themselves, eliminating the need to submit a technical support ticket and wait for the data.
Streamlined Data Consolidation: By providing a single, comprehensive file, it removes the necessity of consolidating multiple smaller CSV files, checking for duplicate entries, or ensuring all segmented exports were correctly combined, guaranteeing a single source of truth for large-scale analysis.
How can I download a mass export?
Navigate to the "All" tab under "Approve & Control".
The "All" Tab
Select all expenses you would like to include in the mass export. You can also use the "Select All" options by clicking on the little arrow in the upper left corner of the list. If a filter or search criteria is applied, the “Select all” option will only apply to all the expenses which match.
Selecting relevant expenses
You will receive the notification about your request in the lower part of your screen
Once the download is completed, you will receive it via E-Mail to the E-Mail address registered to Circula.
Your download file via E-Mail
Note
For data protection reasons: In order to open the link, you must be logged in to the Circula Account from which you have requested the mass export.
Do you still have questions?
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