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Expense statuses for submitters
Expense statuses for submitters

Get to know the different expense statuses for submitters.

Michael Hoffknecht avatar
Written by Michael Hoffknecht
Updated over a week ago

This article outlines the different statuses for expenses.

An expense can have five different expense statuses, depending on the processing stage.

Expense statuses for submitters
  • Draft: your expense has been created but not yet submitted. It can still be edited. In case you submit an expense and want to correct it, you can easily revert it to your to-do's.

  • Queued (only for Credit Card expenses): when a credit card transaction is submitted as an expense, but the transaction has not been confirmed by the bank yet. The expense is not put up for review when in the queued state. Once the transaction has been confirmed, the Status changes to "In review".

  • Canceled (only for Credit Card expenses): the Credit Card transaction was rejected by the bank.

  • In review: the expense has been submitted and was either controlled or approved. It still needs review by either an accountant or a supervisor.

  • Approved: your expense has been successfully approved. Before you can get your money back, it needs to be processed for bookkeeping.

  • Needs review: your expense has been rejected by either an accountant or a supervisor, and needs to be reviewed before getting submitted again.

  • On its way: your expense has been fully processed in Circula. Your money transfer is done outside Circula, in your bookkeeping software. The time you have to wait before getting reimbursed depends on the internal process of your organization. In case there are any questions, you can contact the accountant in charge of this expense.

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