This article explains how duplicate detection identifies potential duplicate expenses and flags them to accountants when controlling them.

📝Note: duplicate detection is part of the Professional plan. For an overview of our pricing plans, please visit our Pricing page.

What is a potential duplicate?

Circula automatically detects and flags potential duplicates by matching:

  • Invoice date

  • Amount

  • Merchant

How are duplicate expenses flagged?

When a potential duplicate is detected, an exclamation mark appears on the expense and a message is displayed in the expense details view:

Potential duplicate detection message in the expense view

When clicking on "Show duplicate", Circula opens a windows that displays the two possible duplicate expenses, so they can be easily compared:

Duplicates can be compared directly in this view

What can the user do when a duplicate is detected?

From there, accountants can either:

  • Ignore the duplicate detection

  • Reject the duplicated expense back to submitters

📝 Notes:

  • When rejecting a duplicate expense, the rejection reason will be automatically set as "This duplicate expense has already been submitted."

  • This message can be modified before confirming the rejection.

Do you still have questions?

💬 Chat Support
📞 +49 30 588 491 01

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