Skip to main content

Submitting daily trips

Everything you need to know about creating and submitting day trips

Özge E. avatar
Written by Özge E.
Updated yesterday

At a glance

  • With daily trips, you can collect and submit multiple daily trips together without having to create each trip individually.

  • Daily trips are trips lasting between 8 and 24 hours, which usually include per diems for travellers.

  • Daily trips can be submitted via both the web app and the mobile app.

  • Daily trips are particularly helpful and simplify expense management for recurring day trips, as days can be selected or deselected in a matter of seconds.


How do I submit daily trips?

  1. Navigate to your “To-Do's” under ‘Expenses’ and click on the black plus sign. Select “Daily Trips.”

    Submitting a new daily trip

  2. Enter the name of the trip, as well as the start and end dates. Here, you can also select whether the travel took place on weekends.

    Entering name and date of the daily trip

  3. On the next screen, you will see a table for the data you entered.

    Table view of the daily trip

  4. All columns in the table are editable. You can select or deselect items in the “Date” and ‘Deductions’ columns or enter the required information directly in the “Start,” “End,” “Destination,” “Project,” “Cost center,” and “Purpose” columns.

    Selecting and deselecting dates and meal deductions

    Completed entries for daily trips

  5. If these are recurring daily trips, you can click on the “Apply to every day” option so that entries for cost centers, projects, etc. are applied to all days, and you do not have to enter them individually.

    Applying data to every day

  6. You have the option of activating the three-month rule for daily trips. To do this, slide the “Apply 3-month rule” slider to the right.

    Activating the three-month rule

  7. Once all the information has been entered, you can create the daily trips by clicking on “Create daily trips”.

    Creating daily trips

  8. As with regular trips, you can also submit additional expenses and mileages for daily trips by clicking on “Add expense” in the draft day trip. Here you can find out how to submit expenses and travel costs.

    Adding expenses or mileages to daily trips

  9. Once all additional expenses have been created, you can submit the day trip by clicking “Submit.”

    Submitting daily trips


Note

  • The same settings apply to daily trips as to regular trips. If meals are deducted from your account by default, this setting will also apply to daily trips.


Do you still have questions?

Our Educational Materials
💬 Chat Support
📞 +49 30 588 491 01
✉️️ support@circula.com

Did this answer your question?