At a glance
With the daily trips feature, several daily trips can be collected and submitted at once.
Daily trips can be submitted via both the web app and the mobile app.
Daily trips are trips lasting between 8 and 24 hours, which usually include per diems for travellers.
What are daily trips?
Daily trips are a special type of trips, characterized by their duration and nature. These are trips with a total duration of between 8 and 24 hours, which usually include per diems for travellers. With daily trips, users can collect and submit all relevant travel days within a specific period at once. This feature simplifies expense reporting for recurring daily trips, as days can be selected or deselected in a matter of seconds.
Important details regarding data entry
Travel periods: The function supports the billing of trips for several days of a week or month, or even for an entire month. While it is possible to submit trips for previous months, trips that span over several months are not supported. In this case, a separate trip must be created for each month.
Shared entries: General travel details such as start and end times and the destination can be entered for all selected days at once. If necessary, these details can then be adjusted individually for each day.
Required fields and optional fields:
The fields for start time, end time, and destination are always required fields.
The “Project” and “Cost center” fields only appear if they are relevant to your company. No new fields are introduced specifically for day trips.
The “Purpose” field is only a required field if it is activated in the settings.
Automated calculations and system functions
Per diems: The system automatically calculates the corresponding (half-day) per diems.
Three-month rule: As with classic travel expenses, notifications regarding the three-month rule are triggered if the trip is affected by the rule.
Duplicate detection: A duplicate detection mechanism is integrated. It works both within daily trips and between daily trips and regular business trips to prevent duplicate submissions.
Real-time updates: Calculations are automatically updated as soon as you make changes that affect the result (e.g., times or destination).
Special cases and additional features
Overnight trips: Trips that extend overnight (e.g., for truck drivers) are also covered by this function.
Meal deductions: The same settings apply to daily trips as to regular trips. If meals are deducted by default in your account, this setting will also be applied to daily trips.
Additional expenses: Users can add additional expenses (e.g., mileages) within the same submission.
Approval Process
Workflow: Submitted daily trips go through the same approval and control process as regular trips.
Review: Approvers can accept or reject daily trips, accountants can also adjust them.
Duplicate detection: Duplicate detection is also applicable in the approval process to simplify the process.
Note
The “Daily Trips” feature is subject to a fee. Please contact our support team to discuss activation and enable this feature for your account.
Do you still have questions?
💬 Chat Support
📞 +49 30 588 491 01
✉️ support@circula.com