At a Glance
Circula automates the Accounts Payable process in four steps: centralized capture, AI-powered data recognition, approval, and DATEV export.
With DATEV compatibility, data is transferred seamlessly to DATEV.
Centralized monitoring of all open and processed items.
Overview
With Circula Accounts Payable, Circula brings the proven simplicity of expense and travel expense management to the processing of Accounts Payable invoices.
Incoming invoices can be captured digitally, automatically extracted, and routed through structured approval workflows. The same employees and stakeholders who already approve expenses and travel expenses in Circula can also approve Accounts Payable invoices. Approval workflows for Accounts Payable invoices are configured separately but follow the familiar user experience known from Circula.
Integrated OCR and AI technology reduce manual processing effort and support the consistent handling of invoice data.
This creates a centralized and transparent workflow, from invoice receipt and approval to the export of accounting data.
Benefits
Automated Data Capture: Highly accurate and fast extraction of invoice data using OCR technology and LLMs, replacing time-consuming manual entry and instantly enriching data for pre-accounting.
One System for All Approvals: Approvers work within the familiar Circula interface, whether they are reviewing expenses or Accounts Payable invoices.
Complete Audit Trail: Every invoice, approval, and change is fully documented and audit-ready.
Seamless DATEV Integration: Invoice data can be transferred to accounting systems at the click of a button, with no media disruptions and ready for further processing.
Intuitive User Experience with No Learning Curve: Accounts Payable invoices integrate seamlessly into the familiar Circula environment and are ready to use immediately, minimizing training effort for your team.
Core Features
Invoice Capture
Forwarding emails to a company-specific email address
Manual invoice upload via the web app
Invoice Processing
OCR data extraction
Editing invoice fields
Cost center assignment
Invoice splitting
History log
Approval Workflow
Single-step approval
Cost center-based approval
Submit for approval
Approve/Reject with comment
Approval status tracking
Overview
Centralized list of all invoices
Status tracking
Access to historical invoices
Export
DATEV XML export
Export to DATEV via the DATEV Rechnungsdatenservice 1.0
Supplier Management
Manual supplier creation (in-app)
Bulk upload (please contact our Support Team or your CSM)
Access & Permissions
Access within the product
Email forwarding from any email address
Approvals can currently only be completed via the web app
Do you still have questions?
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