Cost centers

Managing and using cost centers in the web app.

Eileen Rohlfs avatar
Written by Eileen Rohlfs
Updated over a week ago

Cost centers allow accountants to gain a better overview of company finances and are used to implement a clear cost structure.

Configurations for admins: Cost centers

In the Circula web app, Admins can add, deactivate and reactivate Cost Centers in their respective tabs.

  • To create a new cost center, just click on the yellow plus button in the lower right corner of your browser. In the form that appears, you can now add the name and code of the payee or cost center.

  • To deactivate a cost center, simply click Deactivate in the list. Your selection will not be deleted, but greyed out and displayed at the bottom of the list.

  • To reactivate a cost unit (resp. cost center), simply click Activate.

Using cost centers

Expenses are automatically submitted with the cost center assigned to the group their submitter belongs to. To assign a cost center to a group, simply select the appropriate cost center in the group details:

Go to User Management to assign a cost center to a group

Example: An employee of the IT department submits a lunch receipt. The expense is automatically assigned to the cost center linked to the group IT department.

When at least one cost center is activated, another drop-down will appear in the expense details view visible to accountants. They are able to adjust the cost centers of submitted expenses using this drop-down.

Example: the lunch receipt submitted by the tech employee corresponds to a cross-departmental event. The cost center for this expense is not "IT department" but "General". The accounting department can reflect this change when controlling the expense in the web app.

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