What is the Payroll Export?
In the income tax certificate, it is mandatory to indicate the meal allowances collectively. With our new export, it is now possible to pass this information on to the payroll department.
How do you set up the Payroll export?
In order to set up the Payroll Export, you have to click on the “Payroll” tab in the settings.
You will then be asked
to add the relevant payroll IDs for the submitters (> "User Management")
to define the wage codes for the expense types ("Settings" > "Advanced" and "Settings" > "Categories")
to complete the DATEV settings ("Settings" > "General")
to specify the start date for the payroll exports.
Setting up the payroll function in the settings
Additional information on the employee number: While creating a new employee, the employee numbers can also be logged by the admin in the User Management.
Who can carry out the Payroll Export?
Accountants can now export data from Circula directly to payroll.
Which kind of expenses can be exported?
These types of expenses are provided for the export for payroll accounting, e.g.:
How the Payroll Export is carried out
In order to export the relevant data, the approval and review process are completed as per usual. The following subsections appear on the top of the “Approve & Control” section:
the Expense Exports (all expenses that can be recorded via Circula)
the Payroll Exports The export options that are relevant for payroll accounting are displayed here:
Step 1: Export data for financial accounting/ FiBu
Step 2: Now the data can be exported for the LoBu
The expenses relevant for payroll accounting that were saved by users without employee numbers are displayed in the "Missing employee number" subsection:
Open LoBu exports due to missing personnel numbers
All expenses ready for export are recorded in the “Ready to export” section and can either be downloaded or exported directly to DATEV. Here, the declaration of the right month is important:
Transfer payroll export directly to DATEV
In the reports section, the respective reports can now be viewed depending on the category:
Select all the required FiBo or LoBu reports you want to re-export.
Two ways of payout and how to set them up in Circula
If you want to export the expenses to payroll accounting but do not want to pay them out to your employees from there, please enter a corresponding wage type number for the gross net deduction under "Settings" and "Advanced". This ensures that expenses are recorded in payroll accounting but not paid out from there.
If you handle the reimbursement of expenses via the payroll export, you can therefore leave the "Gross-net deduction" field empty.
Do you still have questions?
💬 Chat Support
📞 +49 30 588 491 01