What is the Payroll Export?

In the income tax certificate, it is mandatory to indicate the meal allowances collectively. With our new export, it is now possible to pass this information on to the payroll department.

How do you set up the Payroll export?


This feature is only part of the Professional Plan. If your company is on the Basic Plan, you will be required to upgrade to start using this feature. Information regarding our pricing plans can be found here.

In order to set up the Payroll Export, you have to click on the “Payroll” sub-tab in the settings.

You will then be asked

  • to add the relevant employee numbers to Circula

  • to define the wage code for the given categories

  • to complete the DATEV settings

  • to specify the start date from when you would like to use LoBu-Export

Additional information on the employee number: While creating a new employee, the employee numbers can also be logged by the admin in the user management.

Who can carry out the Payroll Export?

Accountants can now export data from Circula directly to payroll.

The export for payroll accounting at Circula is currently possible for the following expenses:

  • Mileages

  • Per diems

How the Payroll Export is carried out:

In order to export the relevant data, the approval and review process are completed as per usual. The following subsections appear on the top of the “Approve & Control” section:

  • the Expense Exports (all expenses that can be recorded via Circula)

  • the Payroll Exports The export options that are relevant for payroll accounting are displayed here:

The expenses relevant for payroll accounting that were saved by users without employee numbers are displayed in the "Missing employee number" subsection:

All expenses ready for export are recorded in the “Ready to export” section and can either be downloaded or exported directly to DATEV. Here, the declaration of the right month is important:

In the reports section, the respective reports can now be viewed depending on the category:

Do you still have questions?

💬 Chat Support
📞 +49 30 588 491 01
✉️ support@circula.com

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