With Circula's mobility budget, companies can allocate their employees a monthly budget that they can use for their mobility needs. Employees have the possibility to use different means of transportation, which are subject to different tax rules.

How does this work?

Each month, you can submit your mobility receipts via the mobile app. Circula will verify them, and they will be reimbursed with your next pay check.

Note: Business trips are not part of the mobility budget!

According to § 3 No. 16 EStG and § 3 No. 15 EStG, special regulations apply regarding the coexistence of travel expenses and employee benefits.

How do I submit a Benefit?

Scan receipt variant:

  1. Go to the "Benefits" tab in your mobile app

  2. Tap the yellow Plus Button to submit a receipt or a ticket.

  3. Select "Mobility"

  4. Scan your receipt

  5. Tap Submit

  6. Track your submitted receipts in the "Benefits" tab. (Every submission has a status, approved receipts show the calculated reimbursement amount.)

Submit Variant Benefit from Receipt Filing:

  1. Go to the "Storage" tab in your mobile app

  2. Select the receipt, invoice, or ticket you want to submit

  3. Select "Benefit"

  4. Select "Mobility"

  5. Select the category of transportation you used.

  6. Tap Submit

  7. Track your submitted receipts in the "Benefits" tab. (Every submission has a status, approved receipts show the calculated reimbursement amount.)

Frequently asked questions

Do users have to keep the receipts?

Circula stores receipts in an audit-proof manner. Unless your company expresses other requirements, receipts do not need to be stored. However, we advise you to keep the receipts until the controlling is done in Circula.

Which means of transport can be used with mobility benefits?

All means of transport are permitted. From S-Bahn, bus, ICE, to bicycle, e-scooter or car sharing - there are no limits of choice.

Is the mobility budget only applicable to work-related trips?

No, employees are free to choose whether they use the budget for private trips as well.

What is the maximum monthly amount of the mobility budget?

Companies are free to set the amount they want to make available to their employees. This way you remain flexible and offer your employees an individual and unique benefit.

Which types of mobility are taxed, which are tax-free?

All journeys by public transport within Germany are tax-free. The usual taxes are paid on journeys by individual transport (e.g. cab, scooter, car sharing) and long-distance transport (ICE, IC).

Exceptions: A long-distance transportation trip from home to the first place of work is tax free.

Can employees get a refund for their annual public transportation pass?

Yes, the total amount is paid in equal monthly instalments until expiration. Example: If you submit an annual pass worth €400, you will receive €33.33 as reimbursement each month.

Can employees reimburse travel by private car?

Yes, employees can submit fuel expenses in the "individual transport" category – even for private trips. Note that these costs are taxable.


Do you still have questions?

💬 Chat Support
📞+49 30 588 491 01
✉️️ support@circula.com

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